Terms for Clubs

These terms govern the service through which Sword Academy SSD (Via Varesina 90A, 22079 Villa Guardia (CO), Italy, VAT IT04251530137, shop@sword.academy, “we”) designs, publishes and sells apparel carrying the logo of a historical fencing club (“the Club”) in the HemaMerch store. Our relationship with buyers is governed by the store’s Terms & Conditions.

1. The Service

At the Club’s request we design apparel carrying its logo, publish it on a page dedicated to the Club and sell it to the public. We handle production (through Printful), payments, shipping, returns and customer service. The service is free of charge for the Club.

2. Who Can Join

The service is reserved for clubs, associations and sports organisations that practise historical fencing. The request must come from the Club’s legal representative, or from a person they have authorised, using an official email address of the Club. We may ask for documents showing the Club’s name and the authority of the person writing.

3. Joining

The Club joins by writing to shop@sword.academy with the Club’s name, its logo (vector or high-resolution PNG), the garment colour, any motto, and a statement that it has read and accepted these terms. The version published on the date of the request applies, subject to the changes described in section 13.

4. Design, Preview and Publication

We prepare the design and send the Club a preview of each product. We publish a product only after the Club’s written approval, which may be given by email. As a rule we publish up to 3 products per Club, one colour each; other garments or colours are available on request. We may decline a request, a logo or a product that does not comply with these terms or that our suppliers cannot produce. The designs we create remain the property of Sword Academy SSD; the logo they contain remains the Club’s.

5. Permitted Content

The service may be used only for apparel carrying the Club’s logo, optionally with its name, motto or mascot. Third-party brands, logos, images or text are not allowed without their owner’s permission, nor is offensive, discriminatory or unlawful content.

6. Prices; No Charge, No Compensation

We set the retail prices, as listed on the For clubs page. We may update them: new prices apply to subsequent orders. The Club bears no costs and receives no fees, commissions or other benefits from sales.

7. Logo Licence

The Club remains the owner of its logo, name and other distinctive signs. By approving the preview, the Club grants Sword Academy SSD a free, non-exclusive licence to use the logo in order to:

• reproduce it on the approved products and have our suppliers (Printful) produce them;
• display it in the store, on the Club’s page and in communications about the products.

The licence lasts for as long as the products are on sale, until they are removed (section 10). After removal it remains valid only as far as needed to fulfil orders already received and to handle returns, replacements and guarantee claims on them. We do not use the Club’s logo for other products or purposes without its consent.

8. The Club’s Warranties

The Club declares that it owns the logo and the other materials it sends, or is authorised to license them, and that their use under these terms does not infringe any third-party rights. The Club shall indemnify Sword Academy SSD against third-party claims arising from a breach of this declaration.

9. Sales to Customers

The seller is always Sword Academy SSD. Sales contracts, payments, shipping, withdrawal, returns and guarantees are handled by us under the store’s Terms & Conditions. The Club is not a party to the sales contracts and has no obligations towards buyers.

10. Removal of Products

The Club may ask at any time, by email, for one or all of its products to be removed: we remove them within 14 days of the request. We may remove a product at any time, notifying the Club, for example if the supplier stops producing it, if these terms are breached or if we suspend the service. Orders received before removal are still fulfilled. Once all of the Club’s products have been removed, we also take its page down from the store.

11. Page Visibility

The Club’s page is public: it appears in the club list and may be indexed by search engines. On request it can be made reachable by link only: it is then left out of the club list and the sitemap, and we ask search engines not to index it.

12. Liability

The service is free of charge: we do not guarantee any minimum sales or the continuous availability of the store or the products. Except in cases of wilful misconduct or gross negligence, we are not liable to the Club for damages arising from the service or its suspension.

13. Changes

We may change these terms. Changes are published on this page, notified by email to participating clubs and take effect on the date stated, no earlier than 14 days after notification. If the Club does not accept them, it may ask for its products to be removed (section 10).

14. Personal Data

We process the data of the Club’s contact persons (name, role, email and correspondence) to run the service, as described in our Privacy Policy.

15. Governing Law and Jurisdiction

These terms are governed by Italian law. The courts of Como have exclusive jurisdiction over any dispute.